Site licensing a step by step guide

Contact and provide the West Virginia Contractor Licensing Board with your scope of work in order to verify the classification s and the exam s required for obtaining your contractor license.

Your request can be sent to CLBoard wv. Schedule to take exam s with Pro V by contacting them at or , Extension 3. The person completing the exam s must be an officer, member, owner, or a full-time employee. Payroll records are required as proof for a full-time employee. A warning message will appear on LCCW where the licensee has failed to submit a renewal application and fee payment before the licence expiry date. If a licence is expired it will be removed from LCCW. If the expired licence has been issued reinstatement it will be displayed on LCCW again.

Note that centres that have been licensed for less than three years do not receive a tier level. Once the centre has been licensed for three years, a tier assessment will be made at the next renewal. When a home child care agency licence is expired, the licensee is no longer legally authorized to oversee child care at more than one home child care premises. The number of children receiving care must be reduced to no more than 5. The fee has to be paid online when the renewal application is submitted, or sent by mail far enough in advance of the expiry date so that it can be processed before the expiry date.

Please allow at least 2 weeks for processing. When a home child care agency licence is expired, the licensee is no longer legally authorized to provide child care at more than one home premises.

If a licence is expired it will be removed. The Ministry has received your renewal fee and you have successfully submitted your renewal application. Note: Before requesting a revised licence, contact your program advisor to discuss the particulars of your request. You can request a licence revision at any time for example, before or after submitting a licence renewal application or at any time during the licensed period.

Warning: If the information entered for your currently licensed rooms is incorrect and your revision application is submitted, it will not be possible to return and edit this information. In order to change the information, the licence revision request will need to be withdrawn and re-submitted with the correct information.

It is therefore important to ensure that the information you have entered is accurate. This selection does not include changes to licensed capacity or licensed space. Change the name of the child care centre: Any changes to the official name of a child care centre require a new business name registration which will be required as part of this request.

Note: The supporting document page will be made available for you to upload the supporting documents related to your licence revision request once your deposit payment has been submitted and received by the Ministry of Education.

Note: A licensee can submit new PRC documents in the profile section at any time. See the section entitled "Updating Your Profile" for details. A fee balance will be requested if a site visit is required to process the licence revision.

The fee balance will be calculated by taking the dollar amount in the fee schedule see table below according to the requested licensed capacity and subtracting the deposit paid at the time the request was submitted. Your revised licence will not be issued until the pending fee balance is submitted and processed.

Once the licence revision application has been submitted to the Ministry, it cannot be edited unless your program advisor has specifically requested you to make changes through CCLS.

However, if you need to make a change to your licence revision request, you can follow these steps to request that the application be sent back to you for editing and re-submission. Note: If your licence revision request has not yet been submitted i. Serious occurrences must be reported in CCLS within 24 hours of becoming aware of the serious occurrence.

Note: If you are unable to submit the serious occurrence report within 24 hours, contact your program advisor immediately. You will be notified by email if your report requires a revision or change. You will also see the serious occurrence status change on the dashboard to "Pending Revision". After reviewing your serious occurrence report, your program advisor may request that you submit an update report.

If an update report is not submitted within seven days, you will be emailed a reminder. You can only update any active serious occurrence i. If you need to update a serious occurrence that is closed, you must submit a new serious occurrence report. This will ensure that this information is captured in the licensing letter. Staff Director Approval is required for some positions in your child care centre or home child care agency.

To request staff Director approval for an individual, you must first add them to your list of staff members in the Manage Staffing Information module. Staff can be added during the creation of a new application or at any time during the licensed period. Use the following process when you are adding a staff member outside of a new application. Staff Director approvals can be requested during the process of applying for a new licence or at any time during a licensed period.

Use the following process when you are requesting an approval outside of a new application. Note : In order to request staff Director approval for an individual, you must first add them to your list of staff members in Manage Staffing Information.

Continue with the instructions beginning within the section entitled "Requesting a Staff Director Approval". Note: An individual is not considered approved until the request is submitted and approved by the Ministry. In the case of Director approval requests for new licence applications, the approval letter will not be available until after the licence has been issued. For licensed programs, the letter will be available at the same time that the email notification email is received.

Note: It is important for you to keep your personal account information up-to-date with your email address. Taking this action will deactivate the individual's staff Director approvals. Warning: This process cannot be undone. The staff Director approval will be temporarily deactivated. The following procedure is used to reactivate a staff member after temporary leave. If the staff member had a Director approval, it will also be reactivated.

Licensees can add delegates either supervisors or home visitors and other licensees to their account. Registration instructions are available on the Early Years Portal at: www. The test is available in two forms: 1 in CCLS — for supervisors and 2 on the website — for staff and others interested in learning more about provincial licensing requirements. This guide only includes the step-by-step instructions for supervisors.

As a licensee, you will be emailed a request to complete a survey. The survey is conducted once per year and is to be submitted between April 1 st and May 30 th. The survey should be completed by all child care centres and home child care agencies. The purpose of the survey is to collect information about the operations of licensed child care centres and home child care agencies, including information about hours, enrolment, fees, and staffing.

Some sections of the survey are pre-populated with information already contained in CCLS and from your responses to the previous survey. Tip: As you work on the survey click. Active Home An active home is one in which children are being cared for. Agency Designate Home Visitor An agency designate home visitor can report serious occurrences for the licensed home child care agency if enrolled in CCLS by the licensee. Applicant An individual, corporation or First Nation council that is applying for a licence.

Each home visitor provides support and supervision to the home child care premises that they oversee. A home child care visitor shall be a person who, is a member in good standing of the College of Early Childhood Educators, has at least two years' experience working with children under 13 years of age and is approved by a director; or is in the opinion of a director capable of providing support and supervision at a home child care premise.

Inactive Home An inactive home is one where the provider has no children enrolled, but could have one or more eventually. A licensee can renew licences, report serious occurrences, request staff Director approval, request licence revisions, apply for a new licence, and more. One-key ONe-Key is a system used by the Government of Ontario to provide external users secure access to government websites.

PDF A format for a computer document file that enables a document to be processed and printed on any computer using any printer or word-processing program. Program advisors support licensees and applicants to achieve and maintain compliance with licensing requirements and respond to complaints and serious occurrences reported about and by child care programs.

Schedule Age groupings are categorized into schedules. A report of each serious occurrence must be provided to a program advisor within 24 hours of the licensee or supervisor becoming aware of the occurrence. A serious occurrence includes:. Signing Authority Legal power to act as agents of the corporation for general or specific purposes such as payments and signing contracts.

Staff Director Approval Under the Child Care and Early Years Act , certain staff positions in licensed child care centres and home child care agencies require approval by the Ministry of Education. Following are the types of Director approval:. Director approval — Program Staff: For each group of children, the licensee has employed at least one program staff who:.

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